eDiscovery – Identification, Preservation and Collection (IPC) Software

Summary

Shared Services Canada (for the Department of Justice) is procuring an eDiscovery Identification, Preservation and Collection (IPC) software solution to identify, preserve and collect responsive documents and metadata for federal civil litigation. Solicitation includes demonstrations, possible qualification, deployment and optional operation/maintenance; nationwide.

From the notice

NOTICE OF PROPOSED PROCUREMENTSolicitation Number: 2BS-1-112431/BeDiscovery - Identification, Preservation and Collection SoftwareThe deadline for vendor registration for the demonstrations is March 01, 2024 @ 2pm.The registration form can be found under this link:https://forms.office.com/r/4EN6ZUVn0N To access the solicitation documents through P2P please follow this link: https://supplier-fournisseur-sscp2pspc.ssc-spc.gc.ca/page.aspx/en/bpm/process_manage_extranet/25203 To select the solicitation documents please scroll to the far right, under this link. Also, for vendors not already registered in P2P and who intend to submit a bid, you can do so by clicking on “Participate in RFx” under the same link. REQUIREMENTShared Services Canada (SSC) is looking to procure an Identification, Preservation and Collection Software Solution for their client the Department of Justice. The Department of Justice is looking for a suite of software tools that enable, facilitate and support federal departments and agencies to identify responsive documents and preserve those documents, their attributes and metadata in a forensically sound manner when Canada is a plaintiff or defendant in civil litigation.PROCUREMENT PROCESSProcurement Process 3.0 (PP3.0) is an innovative procurement framework to improve the ability of Shared Service Canada (SSC) to move quicker and produce better results. This Challenge-Based Solicitation is a pilot launched by SSC’s Centre of Expertise in Agile and Innovative Procurement (CoEAIP) and leverages the PP3.0 approach.This procurement process involves the following stages: invitation to refine with industry; qualification stage (optional, at the discretion of Canada); solicitation among Bidders (qualified Bidders if Canada chooses to qualify Bidders); the deployment of the solution, and the provision of operation and maintenance services. Any resulting contract will also include an option for Shared Services Canada (SSC) to deploy the Solution to other SSC Clients.TECHNATION SSC will collaborate with TECHNATION in this Agile procurement.TECHNATION has recently launched an open business intelligence platform called the TECH2GOV Digital Marketplace. This platform is open to all incorporated technology companies in Canada, to register and showcase their areas of technology specialization and experience. (https://technationportal.ca)The objective of the collaboration with TECHNATION is to see if the combination of TECH2GOV and the simplified procurement process under SSC’s PP3.0 could improve SMEs’ access to SSC’s procurements.Following are the Expected benefits of the proposed collaboration with TECHNATION. Improved outreach: The Digital Marketplace enables greater outreach with SMEs that could potentially have the required capacity to perform in accordance with the requirements of the resulting contract. Simplified submission process: PP3.0 offers a less administratively burdensome process for Bidders to participate in the solicitation process. SME’s improved access to demonstrations and prototype activities: PP3.0 is designed to improve SMEs’ access to demonstrations and prototypes. Provide the Government of Canada with greater visibility into the rapidly evolving technology solutions available in the marketplace. SECURITY REQUIREMENTThe security requirement associated with this procurement will be identified during the solicitation process.TRADE AGREEMENTSThis requirement is subject to the following trade agreements:Canadian Free Trade Agreement (CFTA), Canada-Chile Free Trade Agreement, Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP), Canada-Colombia Free Trade Agreement, Canada-European Union Comprehensive Economic and Trade Agreement (CETA), Canada-Honduras Free Trade Agreement, Canada-Korea Free Trade Agreement, Canada-Panama Free Trade Agreement, Canada-Peru Free Trade Agreement, Canada-Ukraine Free Trade Agreement, Canada-United Kingdom Trade Continuity Agreement and World Trade Organization-Agreement on Government Procurement (WTO-GPA).BID SUBMISSIONAll Bidders must submit their bids through the P2P portal. After solicitation closing, the P2P system will not permit a Bidder to submit a bid. Details of bid submission procedures are described in the Challenge-Based Solicitation document. The finalized Proposal Preparation Instructions and Evaluation Procedures and Basis of Selection sections will be included in the Final Challenge-Based Solicitation.LANGUAGEDocuments may be submitted in either official language of Canada. NEGOTIATIONSSSC retains the right to negotiate with Bidders on any procurement.ENQUIRIESEnquiries regarding this solicitation are to be submitted to the email below:File Number: 2BS-1-112431/BEmail: michaela.criper@ssc-spc.gc.caSSC eDiscovery – Identification, Preservation and Collection (IPC) Software- Amendment 039

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