ADVANCE PROCUREMENT NOTICE BASE PROGRAM - VALCARTIER GARRISON (QC)

Summary

Advance Procurement Notice for upcoming base-program contracts at Valcartier Garrison (St‑Gabriel‑de‑Valcartier, Quebec) by Defence Construction Canada for RP OPS and the Canadian Forces Housing Agency. Anticipated opportunities include construction, engineering/geotechnical studies, environmental/hazardous-waste work and custodial/collection services; some may require security clearances or be PSIB‑reserved.

From the notice

ADVANCE PROCUREMENT NOTICE BASE PROGRAM MONTREAL GARRISON (QC) (WITH AND WITHOUT SECURITY REQUIREMENTS) PURPOSE OF THIS ADVANCE PROCUREMENT NOTICE This is not a bid solicitation nor a request for proposals. In the context of the major investments announced by the Government and to foster a proactive partnership with industry, DCC is issuing this Advance Procurement Notice (APN) to inform contractors/consultants of upcoming contract opportunities at Valcartier Garrison and other related sites for Real Property Operations Group (RP OPS) and Canadian Forces Housing Agency (CFHA) base program. The purpose of this APN is to allow contractors and consultants to assess their capacity and interest in participating, and to prepare adequately for potential solicitation processes, notably by initiating any necessary steps. This is a preliminary notice regarding potential contracts, which may or may not include security requirements. The purpose of this APN is to allow interested contractors and consultants to initiate, if required, the sponsorship process to obtain the necessary clearances or security clearances (if applicable). Please note that certain projects may be reserved for Indigenous businesses in accordance with the Procurement Strategy for Indigenous Business (PSIB). Please note that there is no guarantee that these solicitations will proceed or that security clearances will be granted within the anticipated timelines or at all as part of the sponsorship process. DESCRIPTION OF LOCATION The 2nd Canadian Division Support Base (Valcartier Garrison) is one of the best-equipped support base in the country with its residential area (with more than 700 existing housing units and nearly 1,200 to come), its many recreational spaces (multipurpose path, gym, swimming pool, arena) and one of North America’s best biathlon sites, the Myriam Bédard Centre. It is one of the oldest military training areas in Canada. The 2nd Canadian Division Support Base Valcartier has two formations: 2nd Canadian Division Support Group (2 Cdn Div SG) and 5 Canadian Mechanized Brigade Group (5 CMBG). The Valcartier Garrison is located in St-Gabriel-de-Valcartier, about 30 minutes from the City of Québec. In total, it employs 6,200 military members and 1,500 civilians. 5 CMBG, one of 2 Cdn Div Support Group main users, is an Army operational battle formation comprising approximately 3300 Canadian Armed Forces members divided into eight units; it has more than 1100 vehicles of all types. This formation accounts for the majority of the military population at 2nd Canadian Division Support Base Valcartier, and its headquarters are also on the site. Two other formations consisting mostly of reservists, 35 Canadian Brigade Group (35 CBG) and the Naval Reserve, are located off the main site, as is the Canadian Forces Recruiting Group (CFRG). The Canadian Forces Base Valcartier is also home to the Valcartier Cadet Training Centre. The centre welcomes cadets from all three training orders: Sea, Land and Air Every summer, the Base welcomes more than 2,500 cadets. To support its mission, the Valcartier Garrison houses a wide variety of buildings: hangars, warehouses, garages, administrative offices, training centres, a health centre, housing, a fire station, a pumping station, a wastewater treatment plant, a thermal power plant, etc., as well as a training area comprising several firing ranges, all spread across an area of more than 320 km². Located next to Valcartier Garrison is the Valcartier Research Centre (VRC). The VRC investigates innovative technologies in the fields of combat systems science, electro-optical systems and information systems to advise the Canadian Armed Forces. Its proximity to the 2nd Canadian Division Support Base Valcartier allows scientists and researchers to work directly with members of the Canadian Armed Forces. A new research facility, which will consolidate nearly 500 employees including 225 scientists, engineers and technologists from different locations on-site into as well as a centrally located building with 80 new multidisciplinary laboratories, was inaugurated in 2024. In addition to Valcartier Garrison and the CRV, projects carried out on behalf of the Department of National Defence by Defence Construction Canada may also be located at the Citadelle of Québec, a National Historic Site of Canada and home to the Royal 22e Regiment, as well as at various armouries from Shawinigan to Matane. DESCRIPTION OF THE PROJECTS AND SERVICES Future contracts will be subject to separate tendering or request for proposals processes and awarded through various procurement mechanisms and tools made available to DCC. Open competitive tenders or requests for proposals advertised on MERX, and CanadaBuys if they are subject to one of Canada’s trade agreements and their estimated value is equal to or above the agreement’s dollar thresholds. Open Construction Source List (OCSL) – By invitation only to the members of the OCSL. The OCSL for Valcartier is currently open on MERX and interested contractors are welcomed to apply. Search for QU26SLVR_86130 - Open Construction Source List for Valcartier Garrison on MERX and follow the instructions to apply. IMPORTANT: A MERX account is required to apply. Source lists (SL) – Typically used for professional services such as A&E or environmental. A source list may be local, regional, or national. Each SL is put in place via an open competitive process, advertised on MERX, and CanadaBuys where applicable. Members of the SL are then approached based on the criteria provided in the RFP to submit a proposal based on a provided Statement of Work (SOW). For most SL, the contracts are negotiated one-on-one. Standing Offer Agreement (SOA) and Standing Offer (SO) – Used for any type of services or construction and generally put in place with one of two suppliers. These tools may be local, regional, or national. Each tool is put in place via an open competitive process, advertised on MERX, and CanadaBuys where applicable or by invitation from an OCSL. Download from MERX the document included with this APN for the list of projects we anticipate soliciting as per the dates indicated in the document. This is conditional on the projects receiving approval to proceed by DND. CONTRACT AWARD AND ANTICIPATED SECURITY REQUIREMENTS To be eligible for contract award, a proponent or bidder will be required to, among other things, actively hold or obtain all required security clearance(s) prior to the date of the award, as further detailed in the solicitation documents. Where applicable, the anticipated security clearance level for each contract is listed in the attached list of projects. INDUSTRIAL SECURITY PROGRAM SPONSORSHIP Defence Construction Canada (DCC) is providing consultants or contractors early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, consultants or contractors that intend to submit a proposal or a bid on one or more of these projects and that do not actively hold the identified security clearance(s) should begin forthwith the security clearance application process by applying through DCC’s ISP. Under this program, DCC may, at its entire discretion, provide preliminary assistance to all the potential bidders or proponents with their respective security clearance sponsorship process. To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements. In their sponsorship request application to DCC, consultants or contractors are asked to quote the following information, among other things: Advance Procurement Notice (APN) number (Project number on the MERX notice); Contract number or numbers as referenced in the attached table; and Level of clearance requested to be sponsored for. SPONSORSHIP PROCESS Upon receipt, DCC will review the sponsorship request application and will communicate directly with the consultants or contractors to provide assistance for the completion of the sponsorship request packages. Once DCC has determined, at its entire discretion, that a consultant or contractor: has started the sponsorship process prior to the solicitation(s) (Contract number(s) listed on their request for sponsorship) being advertised on MERX, has met all the material requirements of the sponsorship request package, and has submitted a proposal or a bid DCC will send the sponsorship request package to the Public Services and Procurement Canada’s (PSPC) Contract Security Program (CSP). Following receipt of the sponsorship request package, the CSP will communicate directly with the proponent or bidder regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the proponent or bidder will need to promptly cooperate with CSP to ensure that the process is completed as soon as possible. QUESTIONS Any questions pertaining to the sponsoring process through the ISP can be addressed to: Telephone Number: (613) 998-8974; or Email address: ISP.Sponsorship@dcc-cdc.gc.ca Any questions relating to this Advance Procurement Notice can be addressed to: M. Sebastien Boucher Leader, Area Program Defence Construction Canada 418-254-0792 Sebastien.Boucher@dcc-cdc.gc.ca DISCLAIMER DCC is only providing assistance, at its entire discretion, for the above stated sponsorship process and does not provide any representations or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP will be successful or result in the granting of the requested security clearance(s) by the CSP. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP security clearance granting process. By applying to either of the aforementioned processes, the proponent or bidder agrees to bear any fees and risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes. Notwithstanding anything else stated above, DCC shall in no event be liable to the bidder or proponent for any direct, indirect, incidental, special, consequential, punitive or exemplary damages arising out or in connection with the above stated sponsorship process. DCC provides assistance only, at its sole discretion, in the sponsorship process and makes no representations or warranties regarding the acceptance of a sponsorship application or the issuance of a security clearance by the PSC. The processing of applications remains subject to the applicable terms and timelines of both the DCC and the PSC processes. By participating in these processes, applicants and bidders assume all costs and risks associated with preparing and processing their applications, including the accuracy of the information provided and the absence of any guarantee regarding obtaining the required certifications. DCC shall under no circumstances be liable for any damages, direct or indirect.

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