Professional Consulting Services for Feasibility Study Fleet Management Agency

Summary

The City of Winnipeg seeks a consultant to deliver a feasibility study for relocating/renewing the Winnipeg Fleet Management Agency (multiple WFMA sites in Winnipeg). Services include assessing repurpose vs. purchase vs. new build options, program requirements, conceptual layouts, site lists, cost estimates, cost‑benefit analysis, downtime impacts and a recommended option.

From the notice

Full Title: Professional Consulting Services for Feasibility Study to Assess the Potential Relocation Options for the Winnipeg Fleet Management Agency D4. SCOPE OF SERVICES D4.1 The Services required under this Contract shall consist of a feasibility study/analysis for the City of Winnipeg’s, Winnipeg Fleet Management Agency (WFMA) to better meet its needs over the next 50 -100 years (a) 770 Ross Ave; Administrative Building (b) 185 Tecumseh; Fuel & Rentals Building (c) 195 Tecumseh; Garage (Heavy & Light) & Stores (d) 215 Tecumseh; Manufacturing & Stores D4.3 May involve repurposing an existing facility, acquiring a new site and constructing new facilities, or a combination of both. The feasibility study will assess technical, operational, financial, regulatory, and scheduling requirements to support informed decision-making and in accordance with the following in accordance with the following: (a) Consultants are expected to assess current and projected requirements that will affect WFMA’s garage, manufacturing and administrative facilities considering key requirements, safety, efficiency, future expansion and minimizing unproductive travel. A draft Program Requirements will be provided. (b) A cost-benefit analysis should be produced showing the programmatic, operational and fiscal benefit/limitations of each option. (c) Each option should also include conceptual layout drawings of adequately sized and functional facilities, associated yards/grounds, access points, etc. (d) The final report should include a clear recommendation on which of the Options would most effectively meet WFMA’s needs, keeping the City of Winnipeg’s policies in mind, as well as other considerations that would be important for WFMA to take into account. D4.4 Scope of Work Expected for Each Option (a) Relocate to an existing site that could be converted to WFMA’s needs (i) Generate a list of requirements for an alternate existing site including: I. Location/parcel attributes (proximity to major corridor, centrally located surrounding property use, access to the site, etc.) II. Conceptual layout of facilities on site (if more than one) III. Conceptual layout of individual facilities (if more than one) (b) Generate a list of potential private facilities for sale that would meet the criteria, including associated purchase price. (i) Provide a cost estimate for proposed work on an assumed site, including a placeholder cost for moving the operation over. (ii) Comment on any downtime/loss of service provision for Fleet associated with a move. (c) Develop a new site constructed to meet WFMA’s needs. (i) Generate a list of requirements for a new site including: I. Location/parcel attributes (proximity to major corridor, centrally located surrounding property use, access to the site, etc.) II. Conceptual layout of facilities on site (if more than one) III. Conceptual layout of individual facilities (if more than one) (d) Generate a list of potential private sites/parcels for sale that would meet the criteria, including associated purchase price. (e) Provide a cost estimate for proposed work on an assumed site, including a placeholder cost for moving the operation over. (f) Comment on any downtime/loss of service provision for Fleet associated with a move. D4.4.1 The Services required under D4.1,and D4.2 shall be in accordance with the City’s Project Management Manual https://winnipeg.ca/infrastructure/asset-management- program/templates-manuals.stm#3 and templates http://winnipeg.ca/infrastructure/asset- management-program/templates-manuals.stm#4 . Notwithstanding the foregoing, the Consultant is being engaged by the City for their professional expertise; the Consultant shall bring to the Consulting Contract Administrator’s attention any aspect of the City’s Project Management Manual or templates which the Consultant is of the opinion is not consistent with good industry practice. D4.4.2 Where the Services required include Contract Administration, Consultants shall pay particular attention to the revisions to Section 9.19 and 9.20.1 of the City’s Project Management Manual in Addendum #8. https://winnipeg.ca/infrastructure/asset-management-program/templates-manuals.stm#3 D4.5 The following shall apply to the Services: (a) City of Winnipeg Green Building Policy: New City-Owned Buildings and major additions http://clkapps.winnipeg.ca/DMIS/DocExt/ViewDoc.asp?DocumentTypeId=2&DocId=5989 (b) Universal Design Policy http://clkapps.winnipeg.ca/DMIS/DocExt/ViewDoc.asp?DocumentTypeId=2&DocId=3604 (c) Should this project include a public engagement aspect, it will be required to meet: Public Engagement Guidelines https://winnipeg.ca/PublicEngagement/pdfs/PublicEngagementRequirements.pdf D4.6 The funds available for this Contract are $200,000.00

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